Communication can take form in many ways, when it comes to project management. One can share documents and distribute them in global teams. Send Emails in a moments notice, while on the phone with a client. Text messages, tweets and Facebook posts are all becoming a daily chore for workers, not just those in the media any longer. Fast collaboration, which leads to lazy communication.
How does a team keep these forms of communication from taking on a life of their own and wasting more time, than keeping a project moving? The answer is to keep the focus of the group in a single system that offers all the advantages of the aforementioned solutions. Some of the options listed above are poor choices for business communication. Texting is a useful tool for a quick reminder, however, some users try to use it as a communication tool to give instruction to a teammate. This is a bad practice and typically leads to confusion and more wasted time in lengthy exchanges. Tweets and Facebook are great to tell the public of an event, or general advertising but also are not necessarily beneficial to teamwork and lead to wasted time pulling attention from work activities toward the social and family life of the users.
With 2tasks.com a user can share documents with teammates and customers, they are notified by email of a new document on a given project. They can edit the document, or comment on the upload as well. With this communication tied to the specific document within the project, there is no trying to figure out what the communication is relating to. The chat sessions are an easy option for members of a team to quickly communicate while the focus is solely on a given project. They are not distracted by outside forces like a sms message to their phone, where you are competing for the teammates attention with their high score in Angry Birds.
With a free 60 day trial, you can try out this new technology that is changing the way businesses get things done. Just create an account in 30 seconds, and start your new project in two minutes with up to 10 team members. Start your free trial today!
I purchased my domain from 1and1, and linked it to WordPress. This will allow me to build a following on my domain through my blog, of individuals with an interest in project management and/or entrepreneurship.
This evening, I spent my time working on the social media side of things, establishing my base and locking in the names I want on networks like Facebook, Twitter, YouTube, and Flickr. I also began development on my log in screen. It is fairly simplistic but has sufficient security for the moment.
After a discussion with a follower yesterday, I downloaded Hootsuite, which has been a huge help in setting up future management of my online presence. If you have not done so already, read through some of the replies to my previous posts. There is some wonderful information in helping you establish a web presence, either by yourself or through a great company in Troy, Ohio (Go Bucks!).
I will be posting pictures on flicker of sketches I do of the future development before it is built. This will not only give you an Idea of what is coming but a chance to comment on what you see as well. I will be looking at some Kanban programs tomorrow evening and see what seems to be working for people. I like the idea of a simple format that is clean and easy to update. Chat is another thing I am looking at, not sure if that is the preferred method for communication for everyone though. I may stick with a forum type module at first and add chat as an add-on later. The calendar will likely be the first thing I add once I have the log in screen complete. Once I have that in place, you will be able to log in and begin using the calendar free of charge.
What are your thoughts on three things you must have in a project management software?