Deadlines, delays, emails, and weekends seem to slow down projects, sometimes to a grinding halt. These same things leave the project manager feeling they can never take a vacation or even just a day or two away from the office. Without taking time away from tasks it has been proven that we are less productive and make more mistakes. Society seems to pride itself on the ability to work endless hours for the company, though it hurts the firm .
I fall trap to the same mindset as most workers in this high-tech world at times. Last week, I decided to change things up and go on a vacation with my wife without my laptop. We strolled the streets of Orlando, playing putt-putt at Citywalk. Then drove up to Savannah, GA for a few days. I was able to relax and unwind without having to worry about work for an entire week.
Notice I did not mention that I did not work during the week. I managed all the projects I started before the trip from my iPad and iPhone. I spent a few minutes here and there updating project statuses for customers and directing my developers through our online collaboration software. This gave me the freedom of enjoying my vacation while still keeping in the loop on all tasks with my global team.
I have found that quality of life does not have to diminish just because you are running a team or an entire organization. In a way, it is almost like having a superpower, you can complete more than anyone else in other organizations with half of the effort. How many entrepreneurs do you know that take a week off after just three months of opening the doors? I was not even able to get that kind of time away from the office after two years with the last company I worked.
Isn’t it time you take a break from the desk and start enjoying life with your family and friends?
Virtual project collaboration is a growing industry in the United States and around the world as more companies are utilizing the traditional less often than any other time in history. Teams around the world and workers need a way to collaborate with one another and their customers. Small companies are finding it easier to compete with larger firms by leveraging tasks with lower overhead and a diverse workforce.
This trend not only increases the job market in remote cities, but also gives employees the freedom to work from anywhere they want. Not being limited to a cubical in an office setting, younger employees now travel while they work, or raise families without missing out on important family functions.
As with any change to a company’s culture, management still needs to feel they have control of projects assigned to people and/or teams. This is now done in Virtual Project Collaboration software. Teams can attach documents, images, source code, etc. all in an easy to use online offering free, or with a low monthly cost. Outside of document retention, chat, task lists (to-do list), and time stamped history, managers have all they need to manage projects successfully.
There is no need to spin up a server, do maintenance, conduct backups, or any other form of IT tasks. Being cloud based, the data is available to you and your team 24x7x365 with full redundancy and secured is a way that is parallel to that of the large banks.
For a free trial, follow this link over to 2tasks.com and check it out. There is no need to enter credit card or personal information to start a project in two minutes that is free for 60 days. If you decide it is not a fit for you or your organization, simply don’t upgrade and there will be no billing. You are free from spam as well, as your email address will never be sold or shared with any third-party.
Let us know what you think of the product and if we can help, we will even add your requests to the next release.
I am going to do a series on Virtual Project Management. I plan to cover the evolution of Virtual Project Management, the benefits, and weak points. There are many companies competing in his arena now. Some are based on a Software As a Service model, others are simply billing monthly for the license, and as usual there are even free open source projects. In my opinion, no solution is better than the other. I just depends on what you are looking for and the money and time involved to achieve your goal.
I will start with the open source option. Though I will not list names of specific products in my write ups, those who are searching for a viable solution will know which software I am referring to. The positive side to open source project management is that you get to host the service where you choose. This is attractive to some organizations with the knowledge to install IIS or another web hosting solution. The cost is free and there are large forums of fellow users who can answer questions or have already resolved your issue and posted it in a FAQ or sticky somewhere on the site. A problem with this solution is it is time consuming and has a soft cost which may be inhibitive to a lean company.
The very thing that makes open source an attractive option is what makes it undesirable to others. All software hosted locally requires maintenance. Instead of filing a ticket with a help desk, you must resolve all issues on your own with the help of forums and YouTube. This can take time away from your companies core competency. Anytime you do this, you are losing money and valuable resources. Plus if it is down any amount of time, you could take a hit to your companies reputation with clients, depending on how you are using the software. Security is another concern. Because everyone can see the code to your project management, there is no secret as to what measures you have in place to protect your data. This may not concern some companies, but it can be a disaster for others.
I have tried many free options over the years and have had varying levels of success. I always end up back at a hosted solution because of the time involved and other financial costs of maintaining my software. If I have to pay to host it on a server through a host anyway, and then support it myself, why not pay a couple extra dollars and give someone else the headache and let me focus on profit for my business?
- Adapting Early to New Technology Yields Great Results (workzone.com)
- Why GitHub is not your CV (jcoglan.com)
- GitBadger: Bridging the Disconnect Between Developers and Project Managers (tech.co)
- Project Management News Digest w46 2013 (pmadvisor.co.uk)